CiviQ: Reports

The Reports module provides the management committee with the tools to generate four types of essential financial reports, ensuring complete transparency and accountability to the residents and auditors.

Available Report Types
​The report page is divided into four major financial categories. By clicking on a tab, you select the type of report you want to generate:

• ​Account Summary: Provides a high-level overview of the financial health of the community, often showing the current balance of all Fund Accounts combined.​
• Account Statements: Generates detailed transaction statements for the community's primary bank accounts or internal Fund Accounts.​
• Collection Summary: Focuses specifically on income, showing detailed records of maintenance fee collections, dues, and other revenue generated by the association.​
• Expense Statements: Focuses specifically on outflows, providing detailed records of all expenditures, categorized by the Expense Groups you have defined.

Before generating the document, you must specify the exact data you want to include using the Advanced Report Filter.​

Step 1: Select Date Range

​Use the Date Range dropdown to define the period the report will cover. Options include:

• ​All Time: Generates the report from the beginning of the community's records.
• ​This Month / Last Month / This Year / Last Year: Provides quick filters for standard reporting periods.
• ​Custom Range: Allows you to specify exact start and end dates (e.g., for a specific quarter or an audit period).

Use the Fund Account dropdown to choose which financial account(s) should be included in the data.

Options include:

• ​All Fund Accounts: Generates a report combining all accounts (e.g., Sports Fund, Corpus Fund, Regular Maintenance Fund).
• ​Specific Fund: Allows you to generate a report focused only on one designated account (e.g., only the "Festival Fund").

When generating a Collection Summary, an extra filter for Collection may appear, allowing you to filter income by specific collection types (e.g., Maintenance Fees, Corpus Contribution, or Penalty Fees).

• ​Generate Report: Once you have selected the desired report type and set the appropriate filters (Date Range and Fund Account), click the Generate PDF Report button.

• ​Output: The system will compile the data and generate a professional, auditable report in PDF format.

• These PDF reports are essential for:

1. ​Auditing: Providing required documentation to the association's external auditor.
2. ​Transparency: Sharing financial performance updates with residents during the Annual General Body Meeting (AGM).
3. ​Committee Review: Allowing the Treasurer and Managing Committee to review specific financial activities.

Conclusion

The Reports module is the culmination of all financial activity recorded in CivIQ. By leveraging the specific report types and filters, the management committee can quickly generate professional, auditable documents, ensuring complete transparency and accountability in all community financial matters.